Human Resources Administrator

Job Grade: Administration/Technical (I2A/T1A) 

Business Unit: Technical Foam 

Hiring Manager: Heather Hankins 

About Woodbridge

We are innovators using advanced technology to manufacture next generation products. We are pioneers in foam technology science and provide our products to customers in multiple industries. We are a global team of over 7,000 teammates strong who are laser focused on quality, collaboration, and a commitment to sustainability. We are proud to give back to the communities in which we live and work through our Woodbridge Cares programs that serves communities around the world through volunteerism and philanthropy. We are a people centric organization that has been awarded numerous recognitions for our commitment to manufacturing excellence and innovation. Join us and be part of a team that is shaping the future of foam technology. 

Woodbridge Culture

Woodbridge takes immense pride in its robust corporate (think people first, innovation, lets get to it, manufacturing focused) culture, which serves our customers, Teammates, and the world. We're thrilled to share that in 2024, Woodbridge has been awarded Deloitte’s Best Managed designation for eight consecutive years. This accolade is not just an award; it’s a testament to our unwavering commitment to excellence and innovation, inspiring you to be a part of our journey!

What's in it for you?

• Competitive Compensation & Benefits Plan
• Defined Contribution Plan with additional company match – Automatic company contribution to a top quartile retirement savings plan with more incentives to match
• Flexible Working Hours
• Employee Assistance Program with free access to health and wellness coaches
• Continuous Learning Culture – We believe in Upskilling & Internal Promotions!

HR Administrator    

The Human Resources Administrator provides administrative and operational support for Human Resources functions, including recruiting, onboarding, employee records management, benefits administration, HRIS maintenance, attendance tracking, timekeeping, payroll support, and employee relations activities. This position serves as a primary point of contact for employees and visitors while ensuring confidentiality, accuracy, compliance, and excellent customer service in all HR-related processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reception and Administrative Support

• Manage visitor and front desk traffic, incoming calls, and general inquiries.
• Greet visitors and ensure proper sign-in procedures are followed.
• Maintain confidentiality of employee, applicant, and company information.
• Provide administrative support to the HR Department as needed.

Recruiting and Onboarding

• Coordinate full-cycle recruiting activities for temporary and temp-to-hire positions, including candidate screening, interview scheduling, offer letter preparation, and pre-employment requirements including background checks, drug screens, physicals, and employment eligibility documentation.
• Process new hire paperwork and HRIS entries.
• Conduct new hire orientation and onboarding activities.
• Coordinate employee badge creation and onboarding communications.

Employee Records and HRIS Administration

• Maintain employee personnel files and ensure records are complete, accurate, and audit ready.
• Maintain employee information within HRIS systems, including demographic changes, job changes, reporting relationships, and employment status updates.
• Ensure compliance with company record retention policies and applicable employment regulations.
• Generate routine HR reports and maintain employee data spreadsheets and tracking logs.

Benefits Administration

• Administer employee benefit programs and assist employees with benefit enrollment, changes, and inquiries.
• Coordinate annual open enrollment activities.
• Serve as liaison between employees and benefit providers.
• Maintain accurate benefits records and supporting documentation.

Attendance, Timekeeping, and Payroll Support

• Administer attendance tracking and point system processes.
• Maintain attendance records and communicate attendance concerns to supervisors and management as appropriate.
• Enter vacation, PTO, and other approved leave requests into the timekeeping system.
• Audit time records for accuracy and resolve discrepancies prior to payroll processing.
• Distribute time reports to supervisors for review and approval.
• Support payroll processing activities and ensure timely submission of payroll-related information.

Training and Compliance

• Assist with training compliance tracking and documentation.
• Maintain HS&E Element 9 - Medical Assessment and Element 11 - First Aid and Bloodborne Pathogens.
• Support HR compliance initiatives and audits.

Employee Engagement and Events

• Assist with employee recognition programs, community involvement activities, and plant events.
• Coordinate employee meetings, lunches, celebrations, and special events as assigned.
• Support employee communication efforts and engagement activities.

General HR Support

• Provide administrative support for a variety of Human Resources functions.
• Maintain confidentiality and professionalism when handling employee and company information.
• Assist with HR programs, communications, reporting, and special projects.
• Support employees and management by responding to routine inquiries and directing questions to appropriate resources.
• Perform other related duties as assigned.

SKILLS AND KNOWLEDGE REQUIRED

• Strong organizational, planning, and multitasking skills.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• Strong verbal and written communication skills.
• Strong attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Experience working with HRIS, payroll, and timekeeping systems preferred.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
• Ability to read and interpret documents such as safety rules, operating procedures, employee policies, and training materials.
• Ability to write routine reports, correspondence, and other business communications.
• Ability to effectively communicate with employees, supervisors, managers, vendors, and visitors.
• Ability to perform basic mathematical calculations, including percentages, ratios, and attendance calculations.

EDUCATIONAL QUALIFICATIONS

• Associate’s degree in human resources, Business Administration, or a related field preferred.
• Two (2) years of Human Resources, administrative, payroll, benefits, recruiting, or related experience preferred.
• Equivalent combinations of education, training, and experience may be considered.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to sit for extended periods of time.
• Occasionally required to stand, walk, reach, bend, and use hands to handle office equipment and materials.
• Frequently uses a computer, telephone, and other office equipment.
• Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.

PERFORMANCE EXPECTATIONS AND MEASURABLES

• Maintain accurate employee records and personnel files.
• Complete onboarding and orientation activities in a timely manner.
• Process HRIS transactions accurately and within established timelines.
• Maintain attendance and timekeeping records with a high level of accuracy.
• Support payroll deadlines and ensure timely submission of required documentation.
• Demonstrate professionalism, confidentiality, and excellent internal customer service.
• Successfully achieve annual performance goals and objectives.
• Maintain compliance with company policies, procedures, and regulatory requirements.

TRAINING REQUIREMENTS

• Refer to the Woodbridge INOAC Training Matrix for position-specific training requirements.
• Complete all required company, HR, safety, compliance, and continuous improvement training.
• Participate in ongoing professional development as required.

Woodbridge is committed to fostering a diverse workplace. We are an Equal Opportunity Employer and consider applicants without regard to race, colour, ancestry, creed, place of origin, sex, sexual orientation, age, marital status, family status, disability, or any other protected status. If you have any accommodation requirements, please let us know, and we will do our best to meet your needs in accordance with applicable local legislation.